GDS Leave Rules: A Complete Guide for BPM and ABPM

Gramin Dak Sevaks (GDS) are the backbone of the postal system in India, managing essential postal services in rural and urban areas. Understanding the leave rules for GDS, including BPM and ABPM, is important for smooth functioning and to avoid salary deductions or service disruptions.

Types of Leave for GDS

✅ Paid Leave:

• GDS are entitled to 20 days of paid leave in a year, credited as 10 days every 6 months.
• If these paid leaves are not utilized within the year, they will lapse and cannot be carried forward to the next year.

✅ Unpaid Leave:

• GDS can also apply for unpaid leave if paid leave balance is exhausted.

✅ Emergency Leave:

• GDS can apply for emergency leave.
• Emergency leave cannot be granted if the GDS is under put-off duty.
• If emergency leave exceeds two days at a time, the additional days will either:
  • Be adjusted from the paid leave balance, or
  • Be treated as unauthorized absence if no balance is available.

Leave Approval Authority

The approval process for GDS leave applications depends on the post held:

• BPM Leave Approval:

  • The Senior Superintendent of Post Offices (SSP) is the sanctioning authority for BPM leave.
  • The BPM must submit their leave application through the Inspector of Post Offices (IPO), who will forward it to the SSP for approval.

• ABPM Leave Approval:

  • The Inspector of Post Offices (IPO) is authorized to sanction leave for ABPM directly.
  • The ABPM should submit the leave application directly to the IPO.

Substitute Arrangement

During leave, GDS must arrange a substitute to handle day-to-day branch operations to ensure uninterrupted services to the public.

• Substitute details including name, address, and bank account details should be mentioned in the leave application.
• Substitute must be physically fit and capable of handling cash and post office operations.

Leave Application Format for BPM

To:
The Senior Superintendent of Post Offices,
[Division Name] Division,
[District], [State].

Through:
The Inspector of Post Offices,
[Sub Division Name].

Subject: Application for sanction of leave and nomination of substitute.

Respected Sir,

I request sanction of leave as per details below:

Designation: Branch Postmaster (BPM)

Office: [Branch Name], [BO Code]

Nature and period of leave required: Paid Leave for 10 days

Date from which leave is required: [Start Date] to [End Date]

Ground on which leave applied: Personal affairs

Full address while on leave: [Full Address with PIN]

Name, age, and address of the substitute:

Name: [Substitute Name]

Age: [Age]

Address: [Full Address with PIN]

Post Office SB Account Number: [SB Account Number]

I hereby propose Sh./Smt./Kum. [Substitute Name], whose particulars are given above, to work as my substitute during my leave on my responsibility according to the form of the security bond executed by me.

I am aware of the provisions of Rule 7 of the Department of Posts Gramin Dak Sevaks (Conduct and Employment) Rules, 2001 and I will abide by them.

Kindly consider and sanction the leave.

Thanking you.

Yours faithfully,
[Your Name]
Branch Postmaster, [BO Name]
Contact: [Mobile Number]
Date: [Date]

Leave Application Format for ABPM

To:
The Inspector of Post Offices,
[Sub Division Name].

Subject: Application for sanction of leave and nomination of substitute.

Respected Sir,

I request sanction of leave as per details below:

Designation: Assistant Branch Postmaster (ABPM)

Office: [Branch Name], [BO Code]

Nature and period of leave required: Paid Leave for 5 days

Date from which leave is required: [Start Date] to [End Date]

Ground on which leave applied: Medical grounds

Full address while on leave: [Full Address with PIN]

Name, age, and address of the substitute:

Name: [Substitute Name]

Age: [Age]

Address: [Full Address with PIN]

Post Office SB Account Number: [SB Account Number]

I hereby propose Sh./Smt./Kum. [Substitute Name], whose particulars are given above, to work as my substitute during my leave on my responsibility according to the form of the security bond executed by me.

I am aware of the provisions of Rule 7 of the Department of Posts Gramin Dak Sevaks (Conduct and Employment) Rules, 2001 and I will abide by them.

Kindly consider and sanction the leave.

Thanking you.

Yours faithfully,
[Your Name]
Assistant Branch Postmaster, [BO Name]
Contact: [Mobile Number]
Date: [Date]

Final Notes

✅ Always maintain a leave register and track your leave balance.
✅ Ensure your substitute is ready and trained for basic operations.
✅ Follow the official channel to avoid delays or rejection of your leave application.
✅ Leave should be planned in advance, except in case of emergencies, to ensure services continue for the villagers and customers who rely on the Post Office.

If you found this guide helpful, explore other GDS resources and calculators on our Post Office Hub to make your work easier and informed.

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