Understand how GDS employees can apply for paid and unpaid leaves, emergency leaves, and the correct leave application process for BPM and ABPM with clear formats.
Gramin Dak Sevaks (GDS) are the backbone of the postal system in India, managing essential postal services in rural and urban areas. Understanding the leave rules for GDS, including BPM and ABPM, is important for smooth functioning and to avoid salary deductions or service disruptions.
✅ Paid Leave:
✅ Unpaid Leave:
✅ Emergency Leave:
The approval process for GDS leave applications depends on the post held:
BPM Leave Approval:
ABPM Leave Approval:
During leave, GDS must arrange a substitute to handle day-to-day branch operations to ensure uninterrupted services to the public.
To:
The Senior Superintendent of Post Offices,
[Division Name] Division,
[District], [State].
Through:
The Inspector of Post Offices,
[Sub Division Name].
Subject: Application for sanction of leave and nomination of substitute.
Respected Sir,
I request sanction of leave as per details below:
Designation: Branch Postmaster (BPM)
Office: [Branch Name], [BO Code]
Nature and period of leave required: Paid Leave for 10 days
Date from which leave is required: [Start Date] to [End Date]
Ground on which leave applied: Personal affairs
Full address while on leave: [Full Address with PIN]
Name, age, and address of the substitute:
Name: [Substitute Name]
Age: [Age]
Address: [Full Address with PIN]
Post Office SB Account Number: [SB Account Number]
I hereby propose Sh./Smt./Kum. [Substitute Name], whose particulars are given above, to work as my substitute during my leave on my responsibility according to the form of the security bond executed by me.
I am aware of the provisions of Rule 7 of the Department of Posts Gramin Dak Sevaks (Conduct and Employment) Rules, 2001 and I will abide by them.
Kindly consider and sanction the leave.
Thanking you.
Yours faithfully,
[Your Name]
Branch Postmaster, [BO Name]
Contact: [Mobile Number]
Date: [Date]
To:
The Inspector of Post Offices,
[Sub Division Name].
Subject: Application for sanction of leave and nomination of substitute.
Respected Sir,
I request sanction of leave as per details below:
Designation: Assistant Branch Postmaster (ABPM)
Office: [Branch Name], [BO Code]
Nature and period of leave required: Paid Leave for 5 days
Date from which leave is required: [Start Date] to [End Date]
Ground on which leave applied: Medical grounds
Full address while on leave: [Full Address with PIN]
Name, age, and address of the substitute:
Name: [Substitute Name]
Age: [Age]
Address: [Full Address with PIN]
Post Office SB Account Number: [SB Account Number]
I hereby propose Sh./Smt./Kum. [Substitute Name], whose particulars are given above, to work as my substitute during my leave on my responsibility according to the form of the security bond executed by me.
I am aware of the provisions of Rule 7 of the Department of Posts Gramin Dak Sevaks (Conduct and Employment) Rules, 2001 and I will abide by them.
Kindly consider and sanction the leave.
Thanking you.
Yours faithfully,
[Your Name]
Assistant Branch Postmaster, [BO Name]
Contact: [Mobile Number]
Date: [Date]
✅ Always maintain a leave register and track your leave balance.
✅ Ensure your substitute is ready and trained for basic operations.
✅ Follow the official channel to avoid delays or rejection of your leave application.
✅ Leave should be planned in advance, except in case of emergencies, to ensure services continue for the villagers and customers who rely on the Post Office.
If you found this guide helpful, explore other GDS resources and calculators on our Post Office Hub to make your work easier and informed.
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